Enhancing the Level of User Adoption
Before looking into some tips on how the productivity can be increased, let us begin with a discussion of the different stages of user adoption as follows:
Collaboration of Documents
Document Collaboration is the very first and the most basic way of letting users adopt SP 2013 with higher level of effectiveness. With SharePoint, document sharing does not stay restricted to sending emails back and forth but extend much beyond that to include check in/out, alerts, versioning and so on. The integration with Office further paves the way for a direct opening of the files from the Office programs.
A Single Focal Point or Team Sites
It is always more comfortable for the users if they get the chance to reach a certain point where they are making regular use of this platform. While trying as well as exploring certain new things, users become friendly with the concept of team site. Calenders can be shared, tasks can be assigned while contact lists can be created for proper referencing. Connection among each other through Outlook makes SP more productive.
Coordinating Business Processes
When the users are able to keep in touch by virtue of the team sites, they engage in the task of automating business processes. Using the workflows is indeed an elaborate task with multiple processes that need to be taken care of. Now, irrespective of the numbers of processes or the complications involved in the same, it is always easy when the processes are automated.
Reporting with SharePoint 2013
For organizations that are pretty much advanced with regards to SP implementation, reporting is quite hassle-free. The application of the tools should be followed by an understanding of the placement of the data to ensure that the best-suited tools are used. As far as the end users are concerned, there are different products along with equally varying ways that can be presented. SharePoint is deployed as the primary means to presenting these reports. The level of user adoption is automatically higher with SP being used for both document collaboration as well as reporting.
Social Media Adoption
The good thing about Microsoft SharePoint 2013 is that the social features and functionality are available everywhere. Even today, few organizations are found considering the social part of SharePoint 2013 even after they have become rather experienced in SP use and knowledge. At the same time, there are organizations that implement social media as a significant part of their use of SP and they actually benefit from it. However, integration of the social media and SharePoint must take place following a carefully planned process.
Tips on Increasing Productivity
The successful deployment of SharePoint 2013 can be gauged from the increase in the overall productivity. There are certain strategies that can be adopted to ensure that the implementation of SP has a direct influence upon the productivity.
- The end-user requirements should be taken into consideration in designing an interface that maximizes productivity. The site aesthetics matter to a great extent. For instance, branding of the SP intranet implies that users should seriously consider it along with its use.
- Training is must to let users get the most out of an application. Awareness about the functional requirements as well as that of the not so professional or specialized areas goes a long way in increasing productivity.
- Performance happens to be more important than a lot of other things. Increased emphasis should be laid on improving the load time of the pages, accelerating the upload and download time of files and making sure that the servers work well enough to cater to high demand.
The above-mentioned list of stages and tips helps improving end-user adoption and productivity of SP 2013. And that is equally as important as optimizing the process of SharePoint application development.
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